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- Drop Down Box Excel 2007
- Drop Down Box Excel 2010
- Keyboard Shortcut For Drop Down Box Excel 2016 Mac How To Show All Non Printing Characters
- Excel Shortcuts On Mac Keyboard
- Keyboard Shortcut For Drop Down Box Excel 2016 Mac Torrent
If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. Selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group.In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. Down Arrow or Alt+Down Arrow: Opens a selected drop-down list. If the column headings of your data list table don’t currently have filter drop-down buttons displayed in their cells after the field names, you can add them simply by clicking Home→Sort & Filter→Filter or pressing Alt+HSF. Finally, some Excel shortcuts are just plain different on a Mac. For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. For a complete list of Windows and Mac shortcuts, see our side-by-side list.
Video: How to add a drop down list to a cell in Microsoft Excel
An Excel drop down list or dropdown menu can make it easier for the average Microsoft Excel user to enter data on a worksheet or workbook. Using a drop down menu in web forms, surveys, or polls can limit the entry choices for a selected cell, speeding data entry and reducing data entry error. In this Excel tip, we'll show you a quick and easy way to create a dropdown list or drop down menu using the spreadsheet application's Data Validation feature.
You need only two things: A list and a data entry cell. Figure A shows a simple drop down list in an Excel sheet. You can work with your own data or download the demonstration .xlsx and .xls files.
Figure A
© Provided by TechRepublicTo add the drop down list in our example to an Excel sheet, do the following:
- Create the data validation list in cells A1:A4. Similarly, you can enter the items in a single row, such as A1:D1.
- Select cell E4. (You can position the drop down list in most any cell or even multiple cells.)
- Choose Data Validation from the Data ribbon menu.
- Choose List from the Allow option's drop down list. (See, they're everywhere.)
- Click the Source control box and drag the cursor to highlight the cells A1:A4. Alternately, simply enter the reference (=$A$1:$A$4).
- Make sure the In-cell dropdown option is checked. If you uncheck this option, Excel still forces users to enter only list values (A1:A4), but it won't present a drop down list.
- Click OK.
SEE: How to create a drop-down list in Google Sheets (TechRepublic)
You can add the drop down list to multiple Excel cells. Select the range of data input cells (step 2) instead of a single Excel cell. It even works for noncontiguous Excel cells. Hold down the Shift key while you click the appropriate Excel cells.
A few quick notes:
- You can only see the drop down box if you click on the Excel cell used for data entry.
- Your users can now only choose one of the options in the drop down. If they try to enter their own data, then they'll receive an error message.
- You can copy-and-paste this drop down cell to any other Excel cells in your spreadsheet, and you can create as many different drop downs like this as you'd like.
SEE: 10 Excel time-savers you might not know about (free PDF) (TechRepublic)
A Microsoft Excel bonus tip
This Excel tip is featured in the free PDF 30 things you should never do in Microsoft Office.
Rely on multiple links
Links between two Excel workbooks are common and useful. But multiple links where values in workbook1 depend on values in workbook2, which links to workbook3, and so on, are hard to manage and unstable. Users forget to close files, and sometimes they even move them. If you're the only person working with those linked Excel workbooks, you might not run into trouble, but if other users are reviewing and modifying them, you're asking for trouble. If you truly need that much linking, you might consider a new design.
Get more Excel tips
Read 56 Excel tips every user should master and the tutorials on how to add a condition to a drop down list in Excel, how to add color to a drop down list in Excel, how to create an Excel drop down list from another tab, how to change an Excel conditional formatting on the fly and how to combine Excel's VLOOKUP() function with a combo box for enhanced searching. Also, check out this free PDF download: 13 handy Excel data entry shortcuts.
- Windows
⌘+V or Ctrl+V | Paste |
⌘+C or Ctrl+C | Copy |
Delete | Clear |
⌘+S or Ctrl+S | Save |
⌘+Z or Ctrl+Z | Undo |
⌘+Y or Ctrl+Y | Redo |
⌘+X or Ctrl+X | Cut |
⌘+B or Ctrl+B | Bold |
⌘+P or Ctrl+P | Print |
Option+F11 | Open Visual Basic |
⌘+D or Ctrl+D | Fill Down |
⌘+R or Ctrl+R | Fill Right |
Ctrl+Shift+= | Insert cells |
⌘+- or Ctrl+- (hyphen) | Delete cells |
⌘+= or F9 | Calculate all open workbooks |
⌘+W or Ctrl+W | Close window |
⌘+Q | Quit Excel |
Ctrl+G or F5 | Display the Go To dialog box |
⌘+1 or Ctrl+1 | Display the Format Cells dialog box |
Ctrl+H or ⌘+Shift+H | Display the Replace dialog box |
⌘+Ctrl+V or Ctrl+Option+V | Paste Special |
⌘+U | Underline |
⌘+I or Ctrl+I | Italic |
⌘+N or Ctrl+N | New blank workbook |
⌘+Shift+P | New workbook from template |
⌘+Shift+S or F12 | Display the Save As dialog box |
F1 or ⌘+/ | Display the Help window |
⌘+A or ⌘+Shift+Space | Select All |
⌘+Shift+F or Ctrl+Shift+L | Add or remove a filter |
⌘+Option+R or Ctrl+O | Minimize or maximize the ribbon tabs |
⌘+O | Display the Open dialog box |
F7 | Check spelling |
Shift+F7 | Open the thesaurus |
Shift+F3 | Display the Formula Builder |
⌘+F3 | Open the Define Name dialog box |
⌘+Shift+F3 | Open the Create names dialog box |
Shift+F11 | Insert a new sheet * |
⌘+P or Ctrl+P | Print |
⌘+P or Ctrl+P | Print preview |
⌘+Option+R | Expand or minimize the ribbon |
⌘+Ctrl+F | Switch to full screen view |
⌘+Tab | Switch to the next application |
⌘+Shift+Tab | Switch to the previous application |
⌘+W | Close the active workbook window |
⌘+Shift+3 | Copy the image of the screen and save it to a Screen Shot file on your desktop. |
Ctrl+F9 | Minimize the active window |
Ctrl+F10 or ⌘+F10 | Maximize or restore the active window |
⌘+H | Hide Excel. |
Tab | Move to the next box, option, control, or command |
Shift+Tab | Move to the previous box, option, control, or command |
Esc | Exit a dialog or cancel an action |
Enter | Perform the action assigned to the default command button (the button with the bold outline, often the OK button) |
Esc | Cancel the command and close |
Arrow Keys | Move one cell up, down, left, or right |
⌘+Arrow Key | Move to the edge of the current data region |
Home | Move to the beginning of the row |
Ctrl+Home | Move to the beginning of the sheet |
Ctrl+End | Move to the last cell in use on the sheet |
Page Down | Move down one screen |
Page Up | Move up one screen |
Option+Page Down | Move one screen to the right |
Option+Page Up | Move one screen to the left |
Ctrl+Page Down or Option+Arrow Right | Move to the next sheet in the workbook |
Ctrl+Page Down or Option+Arrow Left | Move to the previous sheet in the workbook |
Ctrl+Delete | Scroll to display the active cell |
Ctrl+G | Display the Go To dialog box |
Ctrl+F or Shift+F5 | Display the Find dialog box |
⌘+F | Access search (when in a cell or when a cell is selected) |
Tab | Move between unlocked cells on a protected sheet |
F2 | Edit the selected cell |
Enter | Complete a cell entry and move forward in the selection |
Ctrl+Option+Enter | Start a new line in the same cell |
⌘+Return or Ctrl+Enter | Fill the selected cell range with the text that you type |
Shift+Enter | Complete a cell entry and move up in the selection |
Tab | Complete a cell entry and move to the right in the selection |
Shift+Tab | Complete a cell entry and move to the left in the selection |
Esc | Cancel a cell entry |
Delete | Delete the character to the left of the insertion point, or delete the selection |
On a MacBook, pressFn+Delete | Note: Some smaller keyboards do not have this key |
Arrow Keys | Move one character up, down, left, or right |
Home | Move to the beginning of the line |
Shift+F2 | Insert a comment |
Shift+F2 | Open and edit a cell comment |
Ctrl+D or ⌘+D | Fill down |
Ctrl+R or ⌘+R | Fill to the right |
Ctrl+L | Define a name |
F2 | Edit the selected cell |
Delete | Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents |
Enter | Complete a cell entry |
⌘+Shift+Return or Ctrl+Shift+Enter | Enter a formula as an array formula |
Esc | Cancel an entry in the cell or formula bar |
Ctrl+A | Display the Formula Builder after you type a valid function name in a formula |
⌘+K or Ctrl+K | Insert a hyperlink |
Ctrl+U | Edit the active cell and position the insertion point at the end of the line |
Shift+F3 | Open the Formula Builder |
Shift+F9 | Calculate the active sheet |
Shift+F10 | Display a contextual menu |
= | Start a formula |
⌘+T or F4 | Toggle the formula reference style between absolute, relative, and mixed |
⌘+Shift+T | Insert the AutoSum formula |
Ctrl+; (semicolon) | Enter the date |
⌘+; (semicolon) | Enter the time |
Ctrl+Shift+' (inchmark) | Copy the value from the cell above the active cell into the cell or the formula bar |
Ctrl+` (grave accent) | Alternate between displaying cell values and displaying cell formulas |
Ctrl+' (apostrophe)) | Copy a formula from the cell above the active cell into the cell or the formula bar |
Ctrl+Option+Arrow Down | Display the AutoComplete list |
Ctrl+L | Define a name |
Ctrl+Option+⌘+L | Open the Smart Lookup pane |
F2 | Edit the selected cell |
⌘+T or Ctrl+T | Create a table |
⌘+Option+Return or Ctrl+Option+Enter | Insert a line break in a cell |
Ctrl+Spacebar or ⌘+Space | Insert special characters like symbols, including emoji |
⌘+Shift+> | Increase font size |
⌘+Shift+< | Decrease font size |
⌘+E | Align center |
⌘+L | Align left |
⌘+Shift+L | Display the Modify Cell Style dialog box |
⌘+1 | Display the Format Cells dialog box |
Ctrl+Shift+~ | Apply the general number format |
Ctrl+Shift+$ | Apply the currency format with two decimal places (negative numbers appear in red with parentheses) |
Ctrl+Shift+% | Apply the percentage format with no decimal places |
Ctrl+Shift+^ | Apply the exponential number format with two decimal places |
Ctrl+Shift+# | Apply the date format with the day, month, and year |
Ctrl+Shift+@ | Apply the time format with the hour and minute, and indicate AM or PM |
Ctrl+Shift+! | Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values |
⌘+Option+0 | Apply the outline border around the selected cells |
⌘+Option+Arrow Right | Add an outline border to the right of the selection |
⌘+Option+Arrow Left | Add an outline border to the left of the selection |
⌘+Option+Arrow Up | Add an outline border to the top of the selection |
⌘+Option+Arrow Down | Add an outline border to the bottom of the selection |
⌘+Option+- (hyphen) | Remove outline borders |
⌘+B | Apply or remove bold formatting |
⌘+I | Apply or remove italic formatting |
⌘+U | Apply or remove underscoring |
⌘+Shift+X | Apply or remove strikethrough formatting |
⌘+) or Ctrl+) | Hide a column |
⌘+Shift+) or Ctrl+Shift+) | Unhide a column |
⌘+( or Ctrl+( | Hide a row |
⌘+Shift+( or Ctrl+Shift+( | Unhide a row |
Ctrl+U | Edit the active cell |
Esc | Cancel an entry in the cell or the formula bar |
Delete | Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents |
⌘+V | Paste text into the active cell |
Enter | Complete a cell entry |
⌘+Return or Ctrl+Enter | Give selected cells the current cell's entry |
⌘+Shift+Return or Ctrl+Shift+Enter | Enter a formula as an array formula |
Ctrl+A | Display the Formula Builder after you type a valid function name in a formula |
Shift+Arrow Key | Extend the selection by one cell |
⌘+Shift+Arrow Key | Extend the selection to the last nonblank cell in the same column or row as the active cell |
Shift+Home | Extend the selection to the beginning of the row |
Ctrl+Shift+Home | Extend the selection to the beginning of the sheet |
Ctrl+Shift+End | Extend the selection to the last cell used on the sheet (lower-right corner) |
Ctrl+Space | Select the entire column |
Shift+Space | Select the entire row |
⌘+A | Select the entire sheet |
⌘+Shift+* (asterisk) | Select only visible cells |
Shift+Delete | Select only the active cell when multiple cells are selected |
Shift+Page Down | Extend the selection down one screen |
Shift+Page Up | Extend the selection up one screen |
Ctrl+6 | Alternate between hiding objects, displaying objects, and displaying placeholders for objects |
F8 | Turn on the capability to extend a selection by using the arrow keys |
Shift+F8 | Add another range of cells to the selection |
Ctrl+/ | Select the current array, which is the array that the active cell belongs to. |
Ctrl+ | Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell. |
Ctrl+Shift+[ | Select only cells that are directly referred to by formulas in the selection |
Ctrl+Shift+{ | Select all cells that are directly or indirectly referred to by formulas in the selection |
Ctrl+] | Select only cells with formulas that refer directly to the active cell |
Ctrl+Shift+} | Select all cells with formulas that refer directly or indirectly to the active cell |
⌘+C or Ctrl+C | Copy |
⌘+V or Ctrl+V | Paste |
⌘+X or Ctrl+X | Cut |
Delete | Clear |
Ctrl+- (hyphen) | Delete the selection |
⌘+Z | Undo the last action |
⌘+) or Ctrl+) | Hide a column |
⌘+Shift+) or Ctrl+Shift+) | Unhide a column |
⌘+( or Ctrl+( | Hide a row |
⌘+Shift+( or Ctrl+Shift+( | Unhide a row |
Enter | Move from top to bottom within the selection (down)* |
Shift+Enter | Move from bottom to top within the selection (up)* |
Tab | Move from left to right within the selection, or move down one cell if only one column is selected |
Shift+Tab | Move from right to left within the selection, or move down one cell if only one column is selected |
Ctrl+. (period) | Move clockwise to the next corner of the selection |
⌘+Shift+K | Group selected cells |
⌘+Shift+J | Ungroup selected cells |
F11 | Insert a new chart sheet. |
ArrowKeys | Cycle through chart object selection |
⌘+Shift+R | Open the Sort dialog box |
⌘+Shift+F or Ctrl+Shift+L | Add or remove a filter |
Option+Arrow Down | Display the Filter list or PivotTable page field pop-up menu for the selected cell |
Ctrl+8 | Display or hide outline symbols |
Ctrl+9 | Hide selected rows |
Ctrl+Shift+( (opening parenthesis) | Unhide selected rows |
Ctrl+0 (zero) | Hide selected columns |
Ctrl+Shift+) (closing parenthesis) | Unhide selected columns |
12. The following table provides the function key shortcuts for Excel 2016 for Mac*
F1 | Display the Help window |
F2 | Edit the selected cell |
Shift+F2 | Insert or edit a cell comment |
Option+F2 | Open the Save dialog |
Shift+F3 | Open the Formula Builder |
⌘+F3 | Open the Define Name dialog |
⌘+F4 | Close |
F5 | Display the Go To dialog |
Shift+F5 | Display the Find dialog |
Ctrl+F5 | Move to the Search Sheet dialog |
F7 | Check spelling |
Shift+F7 or Ctrl+Option+⌘+R | Open the thesaurus |
F8 | Extend the selection |
Shift+F8 | Add to the selection |
Option+F8 | Display the Macro dialog |
F9 | Calculate all open workbooks |
Shift+F9 | Calculate the active sheet |
Ctrl+F9 | Minimize the active window |
Shift+F10 | Display a contextual menu, or 'right click' menu |
Ctrl+F10 or ⌘+F10 | Maximize or restore the active window |
F11 | Insert a new chart sheet* |
Shift+F11 | Insert a new sheet* |
⌘+F11 | Insert an Excel 4.0 macro sheet |
Option+F11 | Open Visual Basic |
F12 | Display the Save As dialog |
⌘+F12 | Display the Open dialog |
Drop Down Box Excel 2007
Created by Peherte on 5/17/2017. Last updated on 7/9/2020
3 Comments for 'Excel 2016'
Comment #3 by Don Jan 8, 2020 at 11:38 am Reply
For Excel 2016 for the Mac: Under the new Mac OS (Catalina) toggling absolute and relative references is now Command-T, not F4. And you need to put your cursor in the formula line; you can't simply select the cell.
Comment #2 by JohnDohe Dec 11, 2018 at 10:12 am Reply
Drop Down Box Excel 2010
Re: Excel 2016 for Mac What is the keyboard shortcut to switch between two (or more) open workbooks? I am NOT asking about workSHEETS. I AM referring to workBOOKS. THE FOLLOWING DO NOT WORK TO SWITCH BETWEEN 2 (OR MORE) OPEN 'EXCEL 2016 FOR MAC' WorkBOOKS: Cmd+PageUp/PageDown Cmd+Tab Cmd+ArrowLeft/ArrowRight *** CTRL+PageUp/PageDown CTRL+Tab CTRL+ArrowLeft/ArrowRight *** Option+PageUp/PageDown Option+Tab Option+ArrowLeft/ArrowRight *** Anyone have a keyboard shortcut that works to switch between two (2) or more 'Excel 2016 for Mac' WorkBOOKS? Thanks!
Reply #1 Susana Oct 29, 2020 at 10:55 am
Keyboard Shortcut For Drop Down Box Excel 2016 Mac How To Show All Non Printing Characters
In a PC you can use Alt+Tab to move between all programs open, including several Excel books. I don't know if it works for Mac, sorry
Excel Shortcuts On Mac Keyboard
Comment #1 by Mayur Patil Aug 11, 2017 at 01:06 am Reply
Keyboard Shortcut For Drop Down Box Excel 2016 Mac Torrent
Dear Sir, Thank you so much for your helpful guidance. Very useful knowledge.